September 29, 2026 ~ Core Team Meeting Summary

September 22, 2026 ~ Core Team Meeting Summary

September 15, 2026 ~ Core Team Meeting Summary

September 8, 2026 ~ Core Team Meeting Summary

September 1, 2026 ~ Core Team Meeting Summary

August 25, 2026 ~ Core Team Meeting Summary

August 18, 2026 ~ Core Team Meeting Summary

The core team discussed construction updates, financial management, and upcoming site logistics. Key topics included prioritizing playground and patio projects based on available funds and reviewing the permit response package, specifically regarding IT closets and trash enclosures. The team approved a ZEFnet standard EV charger plan for 2027. Financial discussions focused on managing a million-dollar pledge gap, bridge loans, and the legalities of borrowing from endowment funds. Additionally, the group planned for site safety during upcoming groundbreaking events and discussed potential memorial garden designs. Moving forward, the team will refine meeting schedules to better coordinate with construction timelines.

August 11, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: The team reviewed the status of building permits, including the 64 items, and the need for finalized construction documents. They discussed the EV charger decision, opting for dual J1772 and NACS connectors. Financial updates showed a $3.9 million transfer to F&M Money Market. Rochester Title has taken their priority photo today and work can begin on the land. Kramer and Katz excavating are meeting at the land today to discuss the creation of the construction road and the timing of dirt placing. The team also planned for a Sunday presentation and coordinated with neighbors about construction activities.

August 4, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: Allison (Locus) addressed comments on the building permit, including roof access, kitchen equipment, and signage. Adam (Kramer) highlighted the need for a second correction letter and discussed the sworn construction statement, suggesting inclusion of UU’s contingency. George Huston confirmed the grading permit submission is in progress. The team agreed to finalize permit responses by Thursday and prepare for an in-person meeting with the UU team. The team discussed the permit for civils, including grading and stormwater, and confirmed no new spec sheets are needed. They reviewed the SDP, noting updates in the transfer letter and civil changes. The team debated the placement of light poles and trees, with flexibility allowed until construction. They also addressed noise control in the gathering space, suggesting acoustical panels and carpet. Financial considerations included a $100,000 endowment fund withdrawal for cash flow and a $20,000 extension for additional Widseth work. The team approved a $5,000 invoice for Kramer and discussed the need for more electrical outlets and plugs in various areas. The team discussed financial and project management issues for Widseth, including the need for flexibility in payment terms due to a three-month invoice. They considered extending the contract with Widseth to cover civil engineering needs in construction and engineering. Widseth will handle shop drawing reviews and equipment approvals, particularly for underground portions and piping. The team debated the necessity of surveying easements and clarified that the city would handle easement documentation. Ann Hutton emphasized the importance of managing costs and ensuring clear communication with the board regarding contractual obligations and project expenses.

July 28, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: the joint meeting schedule and the financial updates. The financial update included pre-approval for $1.5 million each for the bridge and construction loans, pending signatures. The Sworn construction statement is awaiting the stormwater plan. They discussed the endowment fund usage, emphasizing the need for transparency and communication with the congregation.  The meeting also addressed specific material changes and the need for accurate documentation for the construction project. The meeting discussed several key points, including the relocation of electrical components from the ceiling to the wall, the need for additional outlets, and the placement of monitors and sound systems. The team reviewed the materials schedule, including cabinetry and countertops, and debated the use of polished concrete versus carpeted stairs. They also addressed the need for a stairway to access the roof due to safety regulations. Financial updates were mentioned, with a focus on upcoming board meetings and communication strategies with the congregation. Finally, the importance of accurate plug and lighting schedules was emphasized, with a call for additional review and input.

July 21, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: the Core Team discussed scheduling a joint meeting in early August, with a tentative date of August 3rd at noon. The team also discussed the need for a defibrillator on both levels, with a preference for a hallway location. Construction updates included a $35,000 increase in costs due to detailed concrete and metal work, and a potential groundbreaking in late August or early September. The team also addressed the need for a fully enclosed trash enclosure and the importance of coordinating with subcontractors for permits and construction details. The meeting covered several key points: the solar connection proposal awaits Marty’s response, and the EV chargers will be discussed on August 4, with a budget of $10,000. The financial report shows $3.8 million in the bank, with a $4 million cash turnover expected. The millwork and flooring schedules were reviewed, noting inconsistencies and missing items. The board will discuss the EV charger software and financial strategies at the August 4 meeting. The HOA shared maintenance agreement was discussed, emphasizing the need for future discussions on costs and responsibilities, particularly for snow removal and road maintenance.

July 14, 2026 ~ Core Team Meeting Summary

The meeting discussed the financial and logistical aspects of a construction project. The team considered a $2 million construction loan versus a $1.5 million loan, noting a $10,000 difference. They discussed the need for a bridge loan to cover a $500,000 gap, with $1 million in outstanding pledges. The team debated the placement of light poles and trees, opting for bollards along sidewalks. They also discussed flooring options, choosing luxury vinyl plank (LVP) for the lower level, and the need for acoustic panels in the gathering space. The team emphasized the importance of finalizing decisions to meet project deadlines. The meeting discussed the installation of doors with keypads and security screens, and the review of lighting and outlet schedules for the new building. Concerns were raised about the impact of missing the 7/22/2022 date on construction timelines and loan approval. The team debated the selection of EV chargers, with Tesla being a contentious issue due to its branding. They decided to hold off on finalizing EV charger decisions until the board meeting on 8/4/2026. The team also discussed the need for a maintenance agreement for the joint entry road and the importance of aligning future road repairs with the 2027-2028 budget. The team discussed the decision-making process regarding a project involving significant financial investments. Aleta Borrud emphasized that the cost differential is not the primary concern, especially when large sums are involved. George Huston suggested focusing on whether to proceed with Tesla and addressing specific model selection later. Aleta mentioned consulting with Greg Luke and Laura about whether they should present to the board. Ann Hutton advised respecting the board process and suggested that a 200-word statement might suffice. The team also discussed the logistics of an upcoming meeting on July 20, which was confirmed to be a board-only meeting.

July 7, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: the submission of the building permit application, which requires supplemental documents, and the need for a detailed HOA report. Allison updated on the minor modification application for the Rochester City, noting a $225 fee. The team discussed the need for acoustic panels, lighting layouts, and structural reviews. They also reviewed the lobby and sanctuary designs, including seating arrangements and lighting fixtures. The importance of coordinating with subcontractors and finalizing the 100% construction documents was emphasized. The team agreed to address feedback on the lobby design and to prepare for the next board meeting to discuss financial gaps and final approvals. The Core Team Meeting on July 7, 2026, discussed several key points. The team reviewed the SDP3 response, focusing on storm water management and lighting issues. Financially, they approved a $37,317 bill from Locus and a $22,000 bill from Kramer for mechanical drawings. The budget revealed a $578,000 shortfall, with a $250,000 endowment fund and a $1.5 million F&M loan as potential sources. The team debated starting construction in August and the impact of a $2 million mortgage versus a $1.5 million one. They also discussed the need for additional donations and the importance of community engagement.

June 30, 2026 ~ Core Team Meeting Summary

The meeting focused on resolving issues with the SDP and grading permit applications. Andre discussed the need to narrow an easement from 60 feet to 20 feet, which could save 40 feet. The team agreed to show a playground on the site plan and to address blocking trees and grass around the transformer. Adam highlighted the importance of submitting the building permit and grading permit applications simultaneously, aiming for mid-August approval. The team also discussed cost-saving measures, including switching from polished concrete to LVP in classrooms and exploring potential savings on flooring and landscape plans. The next steps include finalizing the VE list and submitting the necessary documents. The meeting discussed the landscaping budget, initially set at $10k, which was deemed insufficient. Family Tree will provide a detailed budget, including city-required elements. Erika Fetterman suggested congregants could sponsor trees. The team debated the placement of light poles, considering the impact on tree growth and safety. They proposed reducing the number of poles from 14 to 9, with potential savings of $25k. The discussion also covered the need for adequate lighting in the parking lot. Additionally, the team considered redesigning the storm water management system to save costs and improve efficiency.

June 23, 2026 ~ Core Team Meeting Summary

The meeting discussed the ISDA draft. Allison highlighted the need to add an exit door on the lower level due to building code requirements. Brad reported that HVAC drawings are nearly complete, with mechanical and electrical plans pending. The team debated the VE for exterior materials, suggesting a meeting with Desmond to resolve the west facade issue. The budget gap remains at $800,000, with potential savings from the city assuming storm water costs. The team also discussed the importance of raising more funds once groundbreaking occurs. The meeting discussed the storm water management plan, emphasizing the potential need to carve out land for easements and the potential cost of $5,000. The board debated whether to deed the land to the city for liability concerns, ultimately deciding to retain the option. The team also discussed the need for a separate RPU meter for electric vehicle charging to avoid high demand charges. The financials included a $910 bill from Rachel Maxwell for consultations. The land stewardship team will conduct a survey to gather community input on land use. The next steps involve finalizing the development agreement and ensuring the grading permit process aligns with the storm water management plan.

June 16, 2026 ~ No Meeting

June 9, 2026 ~ Core Team Meeting Summary

The meeting covered several key points regarding the Viola Road project. The development agreement includes a 52% reduction in water service costs, totaling $26,000 annually. The city may accept the storm water pipe system, potentially leading to cost-sharing. The team discussed the need for an easement and the relocation of the storm water pond. The grading permit is pending, with potential delays due to city council approval. Construction documents are progressing, with architectural and structural sets nearing completion. Value engineering identified $420,000 in savings, but additional costs from changes like removing a retaining wall were noted. The team also discussed the need for further fundraising to cover budget shortfalls. The Core Team discussed financial strategies, including the possibility of increasing the mortgage to fund operations and future projects. They considered structuring loans for flexibility and noted the potential for additional income from solar panels and donations. The team also addressed the need for regular budget updates and transparency. They planned upcoming meetings, including an HOA meeting on the 18th or 20th, and discussed land stewardship, emphasizing the importance of mowing and invasive removal.

June 2, 2026 ~ Core Team Meeting Summary

The meeting discussed the financial challenges and strategies for the church’s construction project. The team debated the feasibility of borrowing from the endowment, considering its restrictive policies. They also discussed the legacy storm water system, with a 60-foot easement required for maintenance. The city’s responsibility for maintaining the system was emphasized, along with the need to redesign the filtration pond to accommodate the easement. The team agreed to finalize the ISDA and grading plan before submitting to the city council. The Core Team discussed the North Pond redesign, emphasizing the need to wait for Mark Baker’s feedback before proceeding to avoid unnecessary costs. They agreed to draw in easements now and redesign the pond later. The team debated the number of light poles, settling on four for safety. They also discussed the environmental impact of flooring choices, opting for LVP over polished concrete. Financial updates included a $7,710 invoice from Kramer for May activities and a $2,460 invoice for building identification. The team planned to update the budget and communicate progress to the congregation, aiming for a ceremonial groundbreaking in July.

May 26, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: the team discussed the placement of trees to meet city requirements, ensuring they avoid potential easements. They also addressed the need to reduce the number of light poles in the parking lot while maintaining safety. The geotechnical report revealed minor changes in footing sizes and the need for further exploration. The budget shortfall was highlighted, with a $600,000 increase from schematic design to DD. The team is exploring value engineering to reduce costs, particularly in Division Nine. They also discussed the potential use of the endowment fund to cover budget gaps, emphasizing the need for board approval. The team discussed the ownership and maintenance of a regional storm water system, specifically a 36-inch pipe designed for storm water movement. They are trying to contact Roger Payne, the original developer, to clarify if the city owned the infrastructure at the time of construction. The AI-generated legal document suggests the city does, but they are awaiting confirmation from Water Resources. The team also debated the cost and feasibility of replacing or abandoning a 300-foot section of the pipe, estimating it could cost $300,000. Additionally, they discussed fundraising strategies, including potential donations and creative ideas like a lottery for shovels during groundbreaking events.

May 19, 2026 ~ Core Team Meeting Summary

The team discussed delaying seminar ideas until major issues are resolved to avoid overwhelming volunteers. The project’s budget was reviewed, highlighting significant increases in testing, concrete, and structural metals due to detailed engineering. The team considered reducing light poles in the parking lot and adjusting the shed’s placement to optimize costs. They also discussed the importance of accurate budgeting for items like signage, bike racks, and low voltage work. Contingency was reduced from 3% to 1.1%, reflecting improved clarity in project details. The meeting discussed project management, budget, and value engineering for a new build. Kramer Contracting’s general contractor fee is 10%. The project includes six carpenters, with winter work on finish and detail work. Key cost-saving measures include reducing concrete work, eliminating non-essential items like sidewalks and sheds, and reconsidering siding materials. The storm water system’s maintenance was a point of contention, with the city potentially taking over. The team also debated reducing light poles from 16 to a code-compliant number and considering alternative flooring options to save costs. The team discussed the complexities of managing construction costs, particularly the need to reduce expenses. Key points included the necessity of renegotiating charges with vendors like MBJ and Locus, and the potential savings from removing certain items from the list. They debated the feasibility of reducing the VE for Kramer and the non-Kramer list, and considered the impact of removing items like the patio and wedding circle. The conversation also covered the importance of prioritizing costs, the potential for using existing folding chairs instead of new sanctuary chairs (for the extra seating area and Commons), and the need to address storm water issues with the city.

May 12, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: the draft response to the planning department regarding glazing percentages on the north and west elevations, with a focus on ensuring accurate calculations and potential adjustments. The team discussed the placement and design of the past president’s window, emphasizing the importance of symmetry and energy efficiency. They also addressed the coordination of civil and landscape plans, including the placement of a storage shed and the management of stormwater runoff. Additionally, the need for a meeting with civil engineers to finalize these details was highlighted. The meeting discussed the intense pressure leading up to permitting in June, with a focus on EV charging and bike storage. Kramer’s budget for charge point charges, more expensive than Tesla, was noted. The board will decide on EV charging options, considering public perception and values. The group also discussed the conveyance of land to the city, including cost-sharing and stormwater management. The budget for the project was estimated at $7.1 million, with a $850,000 value engineering potential. The need for a detailed budget review and the importance of staying within the budget were emphasized.

May 5, 2026 ~ Core Team Meeting Summary

The Core Team Meeting discussed financial and development plans. Amy Nelson clarified that the construction loan would be $1.5 million, with a bridge loan potentially needed after 2027 if pledges are not fully met. Jean Murray emphasized the need for clear communication to the congregation. The team also addressed the development agreement with the city, focusing on the ownership and maintenance of a stormwater pond. They decided to maintain ownership for now and negotiate future terms. Additionally, they discussed the placement of bike racks, EV chargers, and accessible parking, ensuring compliance with accessibility standards. The Core Team Meeting discussed the installation of an EV station, with concerns about showing new runs on the STP and the need for a variance. They agreed to add an EV charger to an existing stall and to consult the EV subcommittee. The team also addressed the placement of a stained glass window, deciding to move it to the center for better light transmittance. They approved a $12,000 down payment to Solar Connection and discussed the need for policies on land use and outdoor concerts. The meeting concluded with plans to draft policies and guidelines for the new board.

April 28, 2026 ~ Core Team Meeting Summary

The Core Team Meeting on April 28, 2026, covered several key points. The team discussed the progress of the Eliza Place project, including the need for a signed commercial construction loan and the importance of early pledge payments to reduce debt. They reviewed bird-friendly glass options, with a 15-40% per window cost increase expected. The grading plan was reviewed, noting a 33.2% slope, and the need for a retaining wall. The team also discussed the timeline for permit submission, aiming for June 3, and the coordination of structural and mechanical drawings. Subcontractor contracts awards are expected by May 11, with a 90-95% pricing estimate by May 7. The Core Team discussed the construction project, focusing on contract details with Kramer and subcontractors. They clarified that a 10% down payment was made to Kramer, who then reimbursed subcontractors. Ann Hutton emphasized the importance of refined estimates from subcontractors. The team debated the need for EV charging stations, recommending Tesla universal chargers and considering ownership models. They also discussed the placement of bike charging stations and the need for interior signage. Financial considerations included a $312 budget for signage and the potential impact of the IRA on costs. The meeting concluded with updates on various project tasks and upcoming meetings.

April 21, 2026 ~ Core Team Meeting Summary

The meeting discussed the need for better time management and structure for future meetings, noting that Sunday’s session felt disorganized. Key points included the importance of presenting design details early to avoid interruptions, emphasizing financial updates, and ensuring the congregation understands the project’s progress. The team debated the timing and logistics of a groundbreaking ceremony, deciding to wait until earth-moving equipment is on-site. They also discussed the need for a sidewalk for pedestrian safety and the potential for value engineering to save costs. Additionally, a coyote sighting on the property was shared, highlighting the site’s biodiversity. The Core Team discussed various project details, including the distance between concrete walls (30 feet), the need for a smaller wall next to the door, and the grading limits (25 feet). They reviewed architectural plans, emphasizing the importance of sheer walls for stability and the potential need for additional columns. The team also discussed the submission of SDP2, grading, and stormwater issues. Financial considerations included the possibility of borrowing from the endowment fund and the need for a temporary sign. They planned future meetings to finalize architectural plans and address construction logistics, ensuring clear communication with the congregation.

April 14, 2026 ~ Core Team Meeting Summary

The meeting covered various updates and decisions for the church project. Adam discussed the selection of Kats Excavating and the need for core samples to finalize elevations. The team debated whether to use 42-inch doors for the kitchen and adult changing station, with a cost comparison needed. Bird-friendly glass for large windows was also considered. The group discussed the grading plan, potential changes to the pedestrian path, and the need for a trash enclosure. The development agreement (ISDA) was approved, and the next steps for the design development (DD) set were outlined. The meeting discussed the redesign of Viola Road, emphasizing the need for a 400-foot path costing $20,000-$26,000. The group approved a new HVAC system with heat pumps, reducing natural gas usage and adding humidification for $595,000. They also agreed to incorporate solar panels and EV chargers, with Solar Connection handling the installation. The dumpster enclosure design will be handled by Locus, considering functionality and aesthetics. The team will negotiate terms with Solar Connection and RPU for rebates and direct payments. The meeting discussed various project updates, including the need for a low-cost, easy-to-maintain garbage enclosure with sufficient space for access. Quotes for 192 chairs were reviewed, with a preference for chairs costing less than $60,000. The choir risers require specific chairs, with Wagner chairs being a low priority. The medallions’ measurements and cleaning were addressed, and the time capsule’s management was transferred to George and Kim Reid. The memorial garden design will wait until after construction starts. The temporary signage and cabinetry were also discussed, with plans to involve the history committee and Family Tree for design input.

April 7, 2026 ~ Core Team Meeting Summary

The meeting covered various updates and decisions for the construction project. Brad provided a revised estimate for system modifications and excavator interviews, with Katz being a strong candidate. Soil borings versus test holes were discussed, with core samples expected by the end of the week. Subcontractor updates included electrical, mechanical, and plumbing contracts being finalized. The team debated the use of Merit for exterior finishes and the need for a detailed grading plan. The importance of maintaining a path across a dam was highlighted. The board’s approval of the general contractor role and the need for a signed contract were also discussed. The meeting discussed the grading and road construction challenges, emphasizing the need for careful planning and potential adjustments due to rock formations. The group debated the solar project, highlighting concerns about solar connections’ reliability and the risk of missing deadlines for rebates. They considered alternative solar providers and the financial implications, including a potential $123,000 investment. The meeting agenda includes solar, office sizes, and hand dryer decisions. Financial updates showed a $5,000 invoice from Kramer and a $36,000 down payment for sound and media. The DA process for the property was also reviewed, with a target approval by June 1.

March 31, 2026 ~ Core Team Meeting Summary

The meeting discussed several key points: the plausible solution for the kitchen, and the new arrangement improvements. The team has 36 items to discuss in 150 minutes, with a focus on clearer meeting notes and task assignments. The goal is to issue a permit set by June 1, with ongoing pricing for mechanical, electrical, and civil work. The team also discussed acoustic panels, stained glass, and kitchen layout changes, including the need for a 10×10 access aisle for solar panels. The next meeting is scheduled for two weeks later. The meeting discussed significant design and budget updates. The HVAC model has been reduced from $634,000 to $480,000 with an additional $30,000 decrease in electrical costs. Discussions included electric and gas furnaces, solar integration, and kitchen hood options. The commercial hood was recommended over the ventless option. Chairs for the sanctuary and choir were debated, with costs over $350 per chair. Solar connection was discussed, requiring a 10% down payment by July 1. The grading plan and stormwater management issues were highlighted, with a $54,000 area charge. The next meeting with Kramer is scheduled to review these details.

March 24, 2026 ~ Core Team Meeting Summary

The meeting covered several key points: the financial status with $5 million needed for a construction loan, and the need to avoid borrowing money. The team discussed bathroom and kitchen plans, including a new bathroom layout and a kitchen design with a pass-through window for dirty dishes. They also reviewed stained glass window placements, including a new window in the lobby and a children’s window in the nursery. The team debated the color of the roof and solar panel placement, ultimately deciding on a lighter metal color. They also discussed the location and design of an accessory building. The meeting discussed storm water management, focusing on an old legacy pipe under Viola Road that needs to be incorporated into the design. Concerns were raised about the grading plan and the need for accurate soil borings to determine bedrock elevation. The team agreed to move the storage building south and discussed the need for new chairs with no arms and hymnal holders. They also planned to set up meetings for cabinetry, mechanical and electrical systems, and outdoor signage. The importance of accurate sound system settings and the need for a temporary “coming soon” sign were highlighted. The next meeting will focus on signage and other action items.

March 17, 2026
The meeting discussed various design and logistical issues for the new church building. Key points included the need for updated meeting minutes, the impact of delayed meetings on core notes, and the importance of making agendas accessible. The team debated the design of the sound booth, office layouts, and bathroom configurations, emphasizing cost-effectiveness and accessibility. They also considered the sanctuary ceiling design, using custom trusses to mimic the curve, and the placement of solar panels. Additionally, the placement of the organ, choir risers, and storage solutions for musical instruments were discussed, with a focus on flexibility and future needs. The meeting discussed the placement and storage of drums, liturgy, and seating platforms, with a preference for flexibility and mobility. The need for an acoustics meeting and a nursery Dutch door was noted. The grading plan review by Seth Wilkin’s group is ongoing, with a deadline of March 26. Adam’s photometric information is expected by March 20. The team debated the placement of historical artifacts, including stained glass and medallions, with suggestions for the nursery and memorial garden. A reminder letter to pledge payers was approved, emphasizing the importance of timely payments. The need for better communication about project progress was highlighted.

March 10, 2026

The Core Team Meeting covered several key topics. Allison led a discussion on exterior materials, including corrugated core 10 steel siding, Funder Max material, and metal roof colors. The team debated the retaining wall on the east side, considering options like concrete and gabion baskets. They also discussed the auxiliary building’s placement and the need for a photometric plan for the SDP review. Adam highlighted the importance of finalizing the grading plan and the need for a temporary construction access permit. The team agreed to finalize the photometric plan by March 24 and address outstanding issues with the water department by March 27. The Core Team discussed strategic negotiations with Solar Connections, emphasizing the importance of not revealing detailed bid numbers to maintain leverage. They highlighted potential savings by bundling solar and electrical services. The team also evaluated exterior finishes, with Atomic offering competitive pricing due to in-house fabrication. Mechanical and electrical contractors are being interviewed, with plumbing often bundled with mechanical. The team plans to update the congregation on project progress and financials, including a $7,544.60 bill for storage and transportation. They also discussed the importance of maintaining good relations with the HOA and the need for a development agreement with the city.

The Core Team Meeting discussed the HVAC system options for the church expansion. The team decided to proceed with the base system (option 1) due to space constraints and financial considerations. They also considered solar panels for the flat roof but deferred a final decision. The meeting approved a $10,316.93 invoice from Whitsys for services through February 13 and a $5,000 monthly expense for Kramer. The team also addressed the need for a cleaning crew and the logistics of moving and storing furniture. The next meeting will focus on the envelope design. The Core Team discussed logistics and coordination for upcoming projects, including geothermal and solar initiatives. Erika Fetterman confirmed her availability for meetings and coordination with Mitch and Ann. The team reviewed and approved a contract from Luke for design, development, and construction documents, with all recommended verbiage changes incorporated. There was a mention of a board meeting and the need for board approval of the contract. Additionally, there was a side discussion about a potential event coordination with Luke and Darren, noting the need for more specifics and the inability to host people at the process. The meeting concluded with a positive note on the weather and its implications for upcoming events.

The Core Team discussed the timeline and challenges of a construction project, emphasizing the need for careful planning to avoid rework and financial waste. They debated the impact of land work on property value and the necessity of obtaining necessary documents before proceeding. The conversation also covered the potential benefits of geothermal credits, which could reduce costs by $400,000 but would require additional financing of $600,000. The team considered a two-loan approach: a $1.5 million long-term mortgage and a shorter-term loan to cover uncollected pledges, aiming to align loan repayment with operational pledges.

The Core Team Meeting discussed the financial and logistical aspects of the congregation’s construction project. Key points included the need for a $1.5 million construction loan, with a $6.5 million project cost and $2.35 million in collected pledges. The team debated the use of a title company for draws and the importance of maintaining investment income. They also discussed the impact of non-Kramer expenses, such as architectural fees, and the necessity of a 15% increase in pledges to cover debt servicing. The meeting concluded with a focus on ensuring accurate cost estimates and the timeline for breaking ground, aiming for August.

February 10, 2026

Walt Rothwell discussed his recovery progress, unable to drive until mid-April. The team debated the Saltzman paintings’ future, with a proposal to loan them to the Art Center for two years. The board authorized $500 for moving boxes. Erika Fetterman emphasized the need for written guarantees to retrieve the triptych. The team also discussed storage costs, with a $1,500 monthly rent and insurance. Amy Nelson clarified that any expenses not covered by the operational budget would be borne by the board. Dave Pesch reviewed the site development plan, confirming all notes were addressed, and noted 176 parking stalls, with two non-accessible slots. The Core Team Meeting discussed the grading and storm water plans, with the grading plan expected by the 13th. The storm water plan involves permits and must be completed before the building permit. Concerns were raised about adding buffer trees due to power lines. The team agreed to extend Kramer’s contract by $30,000 for six months. Discussions included the placement of speakers, the need for digital signage, and the integration of the labyrinth into the memorial garden design. The team also considered the installation of charging ports and phones in various areas, emphasizing the importance of good sound quality and efficient communication systems. The Core Team discussed the installation of landline phones, including one in the elevator, nursery, and pastoral care office, totaling $150 monthly. They considered adding a second minister’s office and door access with video chat and face recognition. Networking plans include Wi-Fi throughout the building, with network jacks in key areas. They debated the need for cameras covering the parking lot, front, and back of the building, and the potential for an alarm system. The team also discussed the logistics of moving and storing office equipment and the importance of value engineering with consultants.

February 3, 2026

The meeting discussed the logistics of the church’s move, including the need for a lease-back arrangement for insurance liability and the timeline for packing and moving. Key dates include the final move-out on March 9 and the first service at the new location on March 12. The Memorial Garden project was also addressed, with plans to meet with Family Tree for design ideas. The budget was reviewed, noting additional costs for the JW easement and RPU easement, totaling $9,000. The decision on whether to use a design-build approach for MEP services was debated, with concerns about managing subcontractors and potential cost overruns. The team discussed the potential switch from Locus to Kramer for the MEP (Mechanical, Electrical, Plumbing) systems, emphasizing cost savings and noise control. Adam’s Value Engineering suggested using a different brand at a lower cost. Concerns were raised about system compatibility and noise abatement. A vote on design-build was taken, with most favoring it for better control and coordination. The board needs to approve the contract with Locus, and the project’s timeline was discussed, aiming for a design development completion by April 2 and construction commencement by late summer/fall 2026. The team also considered potential additional costs due to increased communication between Locus and subcontractors.

January 27, 2026

The meeting discussed various logistical and financial issues related to a construction project. Key points included the need for a corrected invoice and the impact of a four to six-week appraisal delay on the groundbreaking timeline. The group considered the implications of requesting Early Start coverage from the title company, which would add $150 per draw and a $350 application fee. They also debated the feasibility of including geothermal systems, noting it could extend the project by a year. The idea of selling bonds as an alternative funding source was rejected due to complexity and potential financial risks.

January 20, 2026

The meeting discussed the need for a title company to handle construction loans, emphasizing their role in managing funds, liens, and insurance. Amy Nelson highlighted the importance of working with Tamsin from Rochester Title. The team debated whether to proceed with design-build for plumbing, electrical, kitchen, and mechanical tasks, considering cost savings. They also explored the possibility of issuing bonds for church financing, noting potential benefits and drawbacks. The site development plan was reviewed, with adjustments needed for labeling and water main placement. The team agreed to consult with Kramer and finalize decisions before the next meeting. The meeting discussed the relocation of the water main and the placement of gabion baskets for aesthetic and maintenance purposes. Erika Fetterman questioned the number of EV charge ports needed, with a consensus on two initially. Dave Pesch and others debated the accessibility path in Memorial Garden, suggesting a ramp from the west to the east. The team discussed the cost and design of the memorial garden, considering a $4,600 design from Widseth as too high. They also reviewed the grading plan, emphasizing the need to maintain natural contours and address the placement of the transformer and other utilities.

January 13, 2026

The meeting discussed cost-saving measures for a building project. Key points included reducing the budget from $6.5 million to $6.475 million by using competitive bidding for civil work, potentially saving $650,000. The sanctuary ceiling design was simplified, saving $50,000. The building envelope could switch from Funder Max to Hardy panels, saving $170,000. Sun shades were removed, saving $40,000. Doors were changed from 36 to 42 inches, and acoustic wall panels were reduced, saving $25,000. The boulevard sign was budgeted at $10,000, with options for additional features. The team debated the merits of design-build versus fully engineered plans. The meeting focused on cost-saving measures for a construction project. Key points included a $60,000 budget for kitchen equipment, a $47,600 deduct for a generator, and a $15,000 reduction in permit fees. The HVAC system was adjusted to save $75,000, and contingency was reduced by $100,000. Double doors were changed to singles, saving $12,000, and steel stairs were proposed to be built with wood, saving $10,000. The team discussed reducing windows by $10,000 and eliminating unnecessary tile work. They also considered a variance for parking lot curbing to save $100,000.

January 6, 2026

The Core Team Meeting covered several key points. Amy Nelson reported 74 households pledging $837,000 for the breaking ground pledge, with $450,000 in matching funds. The team discussed the need for a smaller group to approve payments quickly during construction. The Kramer estimate was $6.48 million, with a $1.21 million shortfall. Potential cost-saving measures include eliminating curb and gutter around the parking lot and reducing storm water pipes. The team also plans to meet with Widseth to address missing deliverables and discuss the RPU easement and bike path. Dave Pesch discussed a unique agreement with Mark Baker’s team for future trail construction, which could take up to 10 years. The team debated the need for a retaining wall and the impact on parking lot plans. They also addressed water management issues, including a pipe under Viola and storm water drainage in the parking lot. The contract with Luke was reviewed, highlighting legal protections and budget considerations. Amy Nelson expressed concerns about being treated disrespectfully, which was acknowledged by the team. Financial updates included a $5,000 bill from Kramer Contracting and a $148,000 balance in the Bob checking account. The next meeting is scheduled for January 13.